Landlord and Tenant Maintenance Responsibilities

Landlord and Tenant Maintenance Responsibilities

Properties require routine maintenance to keep them in top shape. Rental properties frequently require more continuous maintenance than single family homes because of the size and number of residents. Learn the duties landlords and tenants have under landlord renter law, in addition to optional tasks which a tenant may carry on to help keep the lease in good condition.

5 Things Every Property Manager Should Delegate to Grow Successfully

When you began as a landlord, you probably wanted to manage everything yourself.

You may have done it to keep overhead costs down or because you weren’t sure exactly what tasks are required from a landlord on a day to day basis.

When you have a house or two under your belt, nevertheless, you likely discovered that the situation isn't as workable as you first thought.

You end up taking an excessive amount of time from this day to check out property issues, dealing with tenant billing, or spending hours figuring out screening.

Rather than forcing yourself to do everything, think about assigning these 5 property management jobs.

1. Bookkeeping

If you aren't an accountant by trade, keeping track of income, expenditures, and other associated property fees can be a full-time job by itself.

Should you stay with a handful of properties, you may not need to delegate bookkeeping tasks, but if you entered the landlord business to cultivate your property portfolio, a bookkeeper is essential.

2. Marketing

Marketing is another specialized skill that may essentially be a full-time job.

Content advertising, paid search engine marketing, local advertising, direct marketing, and search engine optimization are all strategies that help improve your house's presence.

You may only require marketing services when you have open listings, so it is reasonable to delegate this job to a contractor or consultant who manages it on an off-the-shelf foundation.

As soon as it's possible to do your marketing, it requires a significant amount of investigating to figure out the most cost effective methods.

When you delegate this task, you get that technical expertise on hand in any way times.

3. Rental billing

Wish to avoid the time necessary to chase tenants around to pick up payments?

Electronic billing services geared toward landlords provides you with a means to cut out that hassle .

These systems not only eliminate the time necessary to get payments from your tenants, but it also supplies you with a way to rapidly deposit the amount into your operating accounts .

Mobile deposits eliminate some hassles connected with checks, but it still requires action on your part.

4. Tenant screening

Tenant screening takes up a substantial part of time.

Additionally, it is important that you understand how to accurately read the info on credit reports, background checks, along with other screening information. Instead of working with it yourself, third party solutions can handle the checks for you and provide you accurate feedback to assist you pick the best tenants.

You would like to get the full tenant image so that you don't encounter heavy renter turnover.

5. Maintenance


Even when you're a DIY master, then it is useful to have contractors available for plumbing, electrical work and general contracting.

Up-keeping properties quickly and efficiently is important for a lot of reasons, such as: preventing further damage, assessing the current state of the house, and ensuring renter happiness (which leads to decreased turnover).

Between finding a trustworthy maintenance business in a short length of time, negotiating a reasonable speed, and working with everybody's schedules so that the maintenance team has access to the home, it is easy to become overwhelmed and end up frustrating your tenants. A 3rd party maintenance coordination company can take that off your plate, be it after hours, 24/7 emergency, or full time coordination.

Complete Guide for Property Maintenance

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Property management and maintenance services might look like two sides of the same coin. Though they're equally essential for maintaining and enhancing your property's income and value, they are different areas. Whether you manage residential, student housing, or industrial properties, property maintenance services refer to activities involved with the upkeep of your property. Therefore, it's sometimes regarded as only a subset of overall property management actions.

Obviously, property management also contains each of the tasks contained in real estate operations, such as collecting rent, property promotion, bookkeeping, and managing rentals. While handling properties requires more than maintaining them, no property owner or manager wants to simply leave such a critical element of maintenance management to chance. Take a little time to learn more about various facets of building maintenance management, why it's so important, and of course, how to manage it better and more efficiently.

What is Property Maintenance and Why Should it Matter to You?

Property maintenance is the plan and activities involved with maintaining your rental properties. There are routine property maintenance jobs, such as ensuring fire detectors are in working order, pool services (if appropriate ), ensuring lighting is practical, and so on. Additionally, there are larger, less frequent maintenance projects like roof, parking lot or walkway paving, etc..

The main reason maintenance is so critical is to avoid the unexpected maintenance issues that could occur if the upkeep is ignored. You can't overstate the importance of home maintenance services. 1 report pinpointed the epidemic of SARS from Hong Kong to bad construction maintenance. Other potential and more prevalent hazards include injuries from falling construction materials, fires, or poorly kept walkways. No property manager or owner would like to face claims of negligence in court, cope with skyrocketing insurance premiums, or expertise poor press and negative testimonials. To avoid serious difficulties, property managers have to think about maintenance among the most important parts of their job.

Besides reducing the possibility of property injuries on your own, your employees, along with your tenants, you want to have a fantastic property construction maintenance system in place for plenty of other reasons too. Consider just a couple of examples:

Increased home value: A preserved property will hold value or increase in value. The lack of repairs will detract from the home's market value and rental rates.

Satisfied tenants: Poor upkeep of buildings, land, and appliances can generate dissatisfied tenants and might break the terms of your own lease.

Reduced prices: An efficient property management program can save money by minimizing risks, extending the life span of appliances and equipment, fulfilling tenants, and decreasing manual work.

Less work: Property managers have plenty of work to perform. Using a construction maintenance program set up, you can cut back the time you spend calling tenants and tenants, tracking work orders, manually entering data in other software, paying invoices, and dealing with emergencies.

It's no secret that you have to keep your house maintained to maximize its own value. Subsequently, this can provide your company an opportunity to maximize rental prices and also be more selective about tenants. When you meet tenants needs, then you also get to appreciate lower turnover and reduce the probability of fees that you have broken the end of the lease agreement through neglect.

Your prudent investment in a good property maintenance program will help improve your profits, preserve your good reputation, save some time, and reduce hassles. You've got every reason to invest in property care providers.

The Way to Provide Superior Property Maintenance Services

At the Maximum level, your property maintenance services must include:

A record of routine upkeep, that you perform on a monthly, seasonal, or annual basis; like this Winter Checklist. A very simple example could include having the HVAC system serviced twice a year or making sure the roof was cleared of debris before it snows. Scheduled maintenance can extend the helpful lifetime of valuable assets and decrease the chance of expensive, urgent repairs. As a property manager, you or your workers may also notice maintenance problems, such as ice on paths, that you will need to address instantly. You require a means to communicate, manage, and monitor maintenance problems to keep your property safe and renters satisfied.

Great property maintenance will supply you and your company with a lot of benefits. By providing both renters and owners the advantages of outstanding upkeep, property managers can even personally benefit by increasing their own productivity and value for their employers and connection with renters.

Still, achieving these advantages requires an ability to communicate with tenants and vendors, handle work orders, budget for work and supplies, and stay on top of programs. To get a handle on how much effort successful property management requires, it's crucial that you drill down from the high-level overview above into the main activities which must get managed to assure appropriate property maintenance.

Respond to Requests From Tenants

Tenants may call in at any moment with maintenance requests that range from routine to urgent. Some examples could include anything from regular requests to alter light bulbs to urgent problems with leaky or clogged plumbing. You might field requests by phone/text or email, and of course, a few of those requests will happen after average working hours.

You need a maintenance management system to be sure tenants are satisfied by offering a handy way to communicate. Tenants also need assurance that somebody is getting the message and fixing their difficulty. Some property managers discover that handling phone calls to report and then ask information about repairs requires more time than simply tackling the repairs.

The very best property maintenance programs make it possible for tenants to publish requests and also track their status online. Nowadays, polls have discovered that customers increasingly want to serve themselves. Self-serve choices make coping with maintenance issues simpler for you and much more convenient for your tenants.

Schedule Routine Maintenance

Property maintenance supervisors should schedule certain maintenance tasks. Some examples could include routine maintenance like cleaning leaves off the roof at the fall or altering HVAC filters every few months. To keep the property, keep expensive systems running, ensure nothing falls through the cracks, and reduce risks, somebody has to manage work orders to be certain these periodic tasks have been completed on schedule.

Without maintenance tracking software, the property manager must spend some time following up and sometimes, communicating with tenants and owners. Fortunately, the same apps that may handle requests from tenants may also have calendar features that allow property managers to program jobs using a calendar.

This type of property maintenance scheduling applications will make sure important deadlines don't fall through the cracks. They can even automatically send messages to interested parties.

Track and Handle Expenses

Of course, property managers also must be certain contractors get paid and expenses get tracked. Without integrated maintenance software programs, the house manager may have to handle each of these tasks manually. This kind of manual effort constantly wastes time and allows for errors.

Good property maintenance software should also integrate with accounting applications and other applications. There is no reason to have to manually take information from the property management app and then enter it by hand in additional applications.

If you're an experienced property manager, you know how much work goes into handling property needs. Once you drill down into all the tasks involved with property management, you will also see that supplying property maintenance service is only 1 task out of many.

You understand why you need to invest in excellent maintenance. An investment in the appropriate tools can help you save money, decrease burden, and generate higher profits.

Simplifying and Improving Property Care

To simplify and enhance property upkeep, you should consider the benefits of these good options:

The ideal property management software will include features that will please clients, building owners, and of course, home supervisors. It allows renters to make maintenance requests online. Following that, they could use the same app to monitor the status of the request and get communication. Many property managers realize that they save plenty of time on telephone calls, particularly at inconvenient times, to warrant the program.

Meanwhile, you,personally, property owners, and some other stakeholders can watch the status of work orders. When it's time to send information to bookkeeping, this integrated application removes the need for manual data entry simply by exporting the information electronically. This sort of software lets you automate a lot of your business processes and improve renter satisfaction through self-serve alternatives.

Experienced property managers can benefit from contracting out almost all the hard work involved with maintenance services for renters. Trained customer service agents may take calls or online requests, troubleshoot care requests to mitigate problems, dispatch approved vendors, and update the property maintenance software themselves. Trained maintenance experts allow you to have a expert care department available instantly with no startup costs or training delays. Meanwhile, tenants, property managers, and the other stakeholders will have access to the requests, so that everybody can track the work order status.

Mostly, hiring property maintenance services will free your time to concentrate on other tasks involved in handling tenants and properties. You may also consider the benefits of making certain that your property is represented by specialized service agents and mended by licensed contractors.

Benefits of relying on trusted property care managers include:

  • Your renters can enjoy the ease of self-serve care requests and tracking.

  • You will benefit from the ease of having automatic property maintenance services managed by people that you can trust.

  • Property owners, investors, and landlords will be happy to know that approved vendors will soon be dispatched to maintain their property's value and reputation.

  • How to Offer the Very Best Property Maintenance Services

  • Care and renovation solutions for investors and owners help maintain property value and reduce risks.

  • Care services for renters keep them happy and also make it feasible to optimize rents, decrease turnover, and hopefully, attract better renters.

As soon as you are able to work more efficiently, everybody involved gains. At Latchel we believe that you cannot get better by staying the same- so we set out revolutionize property maintenance coordination. Want to learn how Latchel can help you save time, money, and work order hassles? Schedule a free consult here:

4 Biggest Risks For Vacant Properties

4 Biggest Risks For Vacant Properties

You may not have your rental properties rented 100 percent of the time, but you ought to be looking to occupy them as fast as possible -- and for more reasons than simply losing out on lease income.

An abandoned property fast becomes an eyesore from negligence and is terrible for the rest of the neighborhood values, while a vacant property could be well preserved by the owner or manager.

However, even in the event that you decide to keep your house vacant, it is not ideal for maintenance and upkeep. This may sound counter intuitive, since tenants often cause different forms of wear and tear. However, the risks of a vacant property far outweigh the benefits as we’ll show below.

10 Tenant Red Flags to Keep an Eye Out For

10 Tenant Red Flags to Keep an Eye Out For

Want to avoid renter issues? Keep an eye out for these 10 tenant red flags and reduce your risk of choosing bad tenants.

Tenants who pay their rent on time and look after your investment property are gold. But you might have to sift through a lot of rubble first before you find them. It’s a good idea to have rigorous screening techniques in place, and look out for these tenant red flags to reduce the risk of choosing a bad tenant.

Keep in mind that not every red flag is obvious, so you’ll have to use your common sense and instincts. If you sense there are tenant warning signs, it’s best not to go there.

Four Ways Landlords Can Hold on to Their Best Renters

Four Ways Landlords Can Hold on to Their Best Renters

Whenever a renter leaves, you have to put time and money into preparing the unit for the next tenants. During that time, you are also missing out on the rental income that you rely on. With turnover being as costly as it is, landlords should do what they can to keep the existing tenants they already have, especially if they’re reliable.

It’s far more desirable to hold on to renters that have things like apartment insurance and pay their rent on time than to potentially have difficult tenants. Even spending a little money on your tenant retention efforts could potentially save you more in the long-run.

Housing Market Cools, Home Prices Too High

Housing Market Cools, Home Prices Too High

The affordability of starter-homes has hit a decade low and Bloomberg says that the US housing market is cooling because prices are just too high. First time buyers need 23% of their income to purchase a home. Just a year ago that figure was 21%. The cost of these starter homes is the highest it has been since the housing bubble blew up back in 2008. 

5 Things to Know Before Landlording

5 Things to Know Before Landlording

#1 Your Property Will Be Damaged: Tenants will not care for your property in the same way you do. That means, there will be damage. Way more than you ever expected. Prepare for it. Have a fund available for major fixes. Put in effort to do preventative maintenance because your tenant won't.

Book Summary: The ABCs of Property Management

Book Summary: The ABCs of Property Management

The ABCs or Property Management by Ken McElroy is part of the Rich Dad, Poor Dad series of books. Like most Rich Dad, Poor Dad books this is heavy in anecdotes and inspiration, but light on practical how-tos or step by step instructions.

Most of the book is an inspirational sales pitch for the property management industry. Towards the end book, McElroy gives practical advice on how to pick the right property manager. If you are already a property manager, this book references many best practices, but does little to tell you how to implement them.

My favorite part of the book was the introduction. It outlines the characteristics and mindset of the best property managers.

Book Summary: First-Time Landlord

Book Summary: First-Time Landlord’s First Time Landlord is a great resource for new landlords. The book’s subtitle is “Your Guide to Renting Out a Single-Family Home”. The book reads more like a reference manual than a guide. It is full of checklists, worksheets, and bulleted summaries of the information you may need.

Book Summary: The Effective Landlord

Book Summary: The Effective Landlord

Dan Lieberman’s The Effective Landlord is an essential read for any property investor or manager. It contains the basic formula for acquiring low quality properties and turning them into reliable positive cash flow machines.

  • Attractive properties can command higher rents.

  • Higher rents at desirable properties attract higher quality tenants.

  • Higher quality tenants commit fewer damages and move out less often.

  • Fewer damages, move outs, and higher rents generate greater profits.

  • Greater profits allow you to invest more into making properties more attractive.

  • And on and on as your wallet gets fatter and fatter and your tenants become happier and happier.


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